Out the box Microsoft Outlook for Mac 2011 has no equivalent tool to the auto archive functionality found in Outlook for Windows. UPDATE: I have now released a for archiving in Outlook Mac 2011 which is a native Mac Application. It is significantly more stable, featured and faster than the AppleScript. It also supports archiving mail to the cloud (such as a GMail account) which keeps your archive safely backed up and accessible/searchable anywhere in the world. To download and see the features and screenshots of the new Outlook Mac Archive Tool go It’s a significant improvement over the free applescript when comparing the features. If you’ve enjoyed the free AppleScript, please consider upgrading to Outlook Archive Tool even just as a donation for the hard work: Feature Comparison Background If you aren’t in the know: Archiving for Outlook is a process of automatically copying your full email folder structure and/or calendar events from the exchange server to a local folder structure on your computer. It’s a very good question.

There are ways to backup your Outlook database but it’s very manual and it doesn’t allow you to easily look for that mail from the past once it’s backed up on a disk somewhere. My solution for this problem is Cloud Archive which is a feature of my new tool I just developed called Outlook Mac Archive Tool. It in realtime archives constantly to a cloud email account such as a GMail account. This keeps you mail backed up and always searchable.

If your laptop fails you still have your archive backed up. You can read more here. Blood alcohol limit should be 0.0 for all driver for mac pro. Hello, Do you offer any one-to-one help?

I’m a journalist and writer and while I can understand your words on how to figure out archiving in Outlook for Mac, I cannot implement anything because I don’t get half of the meaning of the phrases, and am worried that I’ll do something that will prevent outlook from working. I have to archive, though, because I keep filling up my mailbox and it isn’t practical. Any suggestions you might have or individual help you might offer would be appreciated. Susan Herrmann.

Archiving in Outlook 2011 for Mac is achieved using rules to automatically copy over messages older than a set number of days into a local folder. These steps demonstrate how to automatically move mail out of your Exchange mailbox, and place it on your local computer's hard drive. Please keep in mind archived messages will not be viewable through Outlook Web App (OWA) because they are no longer stored on the Exchange server. Once this mail is moved out of the Exchange mailbox system, you will be the only one who has a copy. Viewing Local Folders Ensure you can see the On My Computer folder in Outlook 2011. In Outlook 2011, click on the Outlook menu at the top of your screen, choose Preferences, then General.

Uncheck the box that says Hide On My Computer folders. Close the General Preferences window. Creating Local Folder to hold Archived Mail. Right-click (or ctrl-click) the On My Computer heading (probably at the bottom of your folder list) and choose New Folder. Give your folder a name such as Archived Mail. Creating Archiving Rule.

Go to Tools Rules. With Exchange selected from the On My Computer section, click the + near the bottom of the window to create a new rule.

Name the rule from 'untitled' to something meaningful like “180 Day, Auto Archive.”. In the section called When a new message arrives: define the criterion as 'Date Received' + 'is Greater than or equal to' + '180'. Days old to apply to messages older than 180 days (for a 6-month archive rule). In the section called Do the Following: define the action as 'Move message' + 'Archived Mail (On My Computer)' Note: If you do not see the folder you wish to archive to, you will need to click on the drop-down arrow next to 'Move Message' and select Choose Folder. then search for the archive folder. Under the folder name, the location 'On My Computer' should be displayed. Click the checkbox for Enabled. Close the Rules window.

Microsoft Outlook 2011 For Mac

Running the Archiving Rule. To apply it to all mail in your inbox that is already six months or older, highlight the proper inbox, then select Message Rules 180 Day, Auto Archive. The first time this rule is run, it can take several minutes. Note: If you have arranged your inbox folder into sub-folders, you will need to run this rule on each folder individually. Viewing the Archives To access your archived mail, click on the folder you designated under the On My Computer section.